Site Logbook Calendar Version 4

Ilustrated Calendar Description

All information - documents and test data - is held at client, site and location levels.

An extensive walk through of the Calendar

Features of the Site Logbook Calendar

• Easy to use Calendar

Scheduled Test Programs

• Clear display of scheduled test programs
• Scheduled items due are displayed in red
• Scheduled items status - not started, started, completed
• Responsibility for work - client, service provider, both
• Seperate frequency for each day - daily, weekly, monthly, quarterly, annual
• Click on the day entry for a list of locations
• Click on a location for test result entry screen

Non-Conformities

• Automatically generated from test parameters
• Manualy generated with comments
• Recommended actions
• Actions carried out
• Engineer, date and completed action
• Non-Conformity completed authorisation
• Display a list of Non-Conformites for a Site
• Display a list of Non-Conformites for all Client Sites
• Report on screen or print Non-Conformity details

Notes displayed on the Calendar

• Note
• Message - popup reminder on entering the Calendar
• Renewal
• Urgent

Test Programs

• Supplied with standard Test Programs
• Create Locations each with a test program
• Create new Test Programs
• Create Schedules - Daily, Weekly, Monthly, Quarterly, Annual
• Create New Tests with tailored parameters

Reporting

• Select by from date and to date
• Select by Site and Location
• Select by Test Program and Test
• On screen and printed
• Graphs
• Lists
• Print Test Program blanks for data collection

Enter Test Results

• List of tests predetermined for your requirements
• Data entry with high and low warnings
• One screen for all tests for a test program
• Especialy designed screen for outlet temperatures
• Two clicks for data entry screen
• Click on the Calendar date entry for a list of locations
• Click on a location for test result entry screen

Security

• Users sign into the Calendar with individual Id and password
• Audit trail for user, screens accessed, and actions taken
• User profile tailored to over twenty functions
• Audit reports available

Other Features

• Select a Client Site for the Calendar display
• Store documents by Client Site
• Enter details of contacts fo the client and site
• Multi Lingual text
• Auto generate eMails for Non-Conformities for selected test(s)
• Auto generate eMails for Non-Conformities for a location
• Send and receive data from other logbooks
• Send and receive data from sites on a LAN or through a modem
• Load schedules onto a hand held computer
• Help on every screen - fully searchable with seperate books and index

The Site Logbook Calendar is especially designed for the control of water monitoring, particular to Legionella and the L8 recomendations.

This Site Logbook can be set up as a Master Logbook holding all the information - documents and test data - for all clients and sites. It is typicaly set up at an organisations head quarters.

Test Programs are displayed on a screen designed as a Calendar. The schedule may be daily, weekly, monthly, etc. Click on the Calendar for a list of tests ready ofr data entry.

The tests can be

• numeric - pH test with a low and high specification
• an alpha test - Y, N or N/A
• a formula - test 5 + test 6 (using maths symbols)

Using the Calendar

A set of standard test programs are supplied with the Calendar. Each Test Program can be edited for particular conditions on site or a new test program created. New tests can be created.

This means that any situation requiring a schedule of actions can be added to the Calendar. Add to the Calendar a schedule for Fire Regulations, Asbestos Regulations, fork lift truck maintenance, or the organisation of employee training.

Also displayed on the Calendar are Notes and Non-Conformities. Notes can be added under several categories. Non-Conformities can be manualy added. They are automatically generated when entering test results that are out of specification, either too high or too low.

Documents stored for one or any number of sites are organised by Client and Site.

Site Logbook Support Package

Standard Features

• Limited telephone support within office hours
• Full Software Upgrades on CD
• Web Site upgrades
• FTP Mailbox(s) for external suppliers and client sites
• LAN Mailbox(s) for sites
• Send and Receive test results between Logbooks located anywhere in the world.
• Remote site installation CD
• Test Program upgrades

Additional Features

• Telephone support outside office hours
• On Site Installation
• Site Logbook user training
• Site Logbook administrator training
• Test Program familiarisation training
• Test result monitoring service and consultancy
• Logbook auditing consultancy
  

Risk Assessment

Illustrated Risk Assessment Description

The risk assessment package is designed for professionals with skills and experience in the Water Treatment business.

The benefits of this package

• Time is saved in surveying
• Every survey is of a set standard
• Every survey is specific to the client site
• A set of comprehensive questions, answers and recomendations for each asset is supplied
• Time is saved in reporting
• Extensive reports are generated automaticaly from the survey
• Every report is specific to the client site
• The information gathered can be downloaded to the Site Logbook

Single Site Logbook

Illustration of Single Site Logbook

This package holds all that is needed for a Logbook on site. Documents, Non-Conformities and test data reports can be retrieved for the site. Test results can be entered for the site.

There are three versions

• Outlet temperatures
• Cooling Towers
• Other assets

There are no administration facilites with this package as the Site Logbook is used to configure this package.

Estate Calendar

This package is a Calendar displaying all Clients that have a task scheduled that month. Move backward and forward through as many years as necessary. Click on a client to view a calendar with all the clients sites that have scheduled tasks for the current month.

Click on a site to display the Site Logbook Calendar with the scheduled tasks for that site.

This is a very necessary tool for an organisation needing to control the schedules for a number of clients.

Site Logbook Planner

This package has all the features of the Site Logbook Calendar.

The schedules are presented on a planner.

Those familiar with planning tools will find this presentation easy to use.

Estate Reporting Tool

Reporting is for the entire estate as well as at Site level.

Clients can be grouped by area, country, region, client and site for reporting.

A report generator is used to produce your own reports.

Standard reports include:

• Standard costing
• Efficiency
• Incidents and response statistics
• Non-Conformity Statistics
• Asset condition and replacement reports

All the reporting facilities of the Site Logbook Calendar are included.

Contract Administration

This package is designed for any organisation needing to administer scheduled work tasks or contracts. It allows for one off jobs too. Especialy designed for the water treatment specialist, a set of standard worksheets are available for printing.

Built in Features:

• Simple renewal process
• Service work sheets
• Weekly program
• State of service reports
• Contract renewal report
• Customer reports
• Contract service list
• Certificate cover letters
• Accounting summaries
• Invoice report
• Customer details maintenance
• Service details
• Service details and engineers

Site Logbook PDA

This package enables a user to enter test results onto a hand held computer (PDA).

From the Site Logbook a scheduled Test Program for a location is selected.

The information is ready to synchronise with your PDA.

After entering test results the PDA is synchronised with a Logbook on the PC.

This package is used to post the test results into the Site Logbook.

A PDA with the Pocket PC software is necessary.

This package is compatible with the Site Logbook Calendar 4, Single Site Logbook and Site Logbook Planner.

Risk Assessment on PDA

The full set of questions, answers and responses is downloaded onto a PDA.

A full on site Risk Assessment for the clients site can be entered.

The information is then synchronised with the PC to ready for additional information to be added to produce a full report.

Asbestos Record Keeping

The full set of questions, answers and responses and standard documents required for an asbestos record keeping system.

This system is under development and will be available in March 2004.